This policy explains how we use the personal information you provide to us and that we collect, whether online, via phone, email, in letters or in any other correspondence. We want to make it as easy as possible for you to direct how we use your information and how we communicate with you. You are in control of how we communicate with you – you can opt in or out or change your preferences at any time.
Controlling your information
You may request details of personal information which we hold about you. If you would like a copy of the information held on you please write to or email us.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us. We will correct any inaccuracies promptly. You can also ask us to erase some or all of your information and to limit the processing we undertake or object to it. We will respond within 30 days of receipt of your request, and it would be helpful if you would give us as much detail about yourself as you can, to enable us to find your records.
The data we collect
We may request information about you when you make contact with us, such as to enquire about our activities, sign up for a Newsletter, register for an event, make a donation, purchase a product or volunteer for us.
We may collect:
- Your name and date of birth
- Contact information including address, telephone number and email address
- Other information such as postcode, preferences and interests
- Credit and debit card details
- Other information relevant to donations such as your Gift Aid status.
We require this information:
- to provide you with services, products or information you have requested
- to provide further information about our work, services, activities or products
- to process donations or payments we have received from you
- to further our charitable aims, including for fundraising activities
- to fulfil sales made online or through our Shops
- to invite voluntary participation in research or surveys
- to register and administer your participation in events for which you have registered
- for administration purposes (e.g. contact about an event you have registered for)
- to process your application for a job or volunteer role with us.
Compliance with the law and best practice
Florence Nightingale Hospice Charity has considered carefully how it needs to embrace the changes required by the General Data Protection Regulation (GDPR) which came into force in May 2018. We have referred to the guidance produced by the Information Commissioner’s Office. We are registered with members of the Fundraising Regulator scheme and comply with its the Fundraising Code of Conduct. We are also registered with the Fundraising Preference Service.
After considering the advice available, we have concluded that we can write using post to supporters who have been in touch with us as long ago as 5 years relying on the legitimate interest legal basis. We believe that our supporters will expect to hear from us in this way and that they have an interest in supporting our Charity to help the Florence Nightingale Hospice. If you have given us your telephone number we may use that to contact you. We will only contact you by email if you have given us permission to do so.
We will never sell your data to a third party or swap it with a third party. We will never publish your data. We do pass information to trusted partners to do some specialist processing work, such as to a mailing house to print and post fundraising letters. Partners such as a mailing house comply with Data Protection laws.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Any credit or debit card transactions with us are secure and encrypted and comply with the Payment Card Industry Data Security Standard.
Cookies on our website
This website uses Google Analytics – www.google.com/intl/en_uk/analytics – to allow us to track how popular our site is and to record visitor trends over time. Google Analytics uses a cookie to help track which pages are accessed. The cookie contains no personally identifiable information, but it does use your IP address to determine where in the world you are accessing the site from, and to track your page visits within the site, as well as tracking repeat visits.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. We recommend that you consult the privacy statement applicable to the website in question.
Revision date: June 2018